Overview
Asian Christian Technological School & Colleges, Inc. ("ACTS Colleges," "we," "us," or "our"), located at 503 Eagle St. Blk 5 G2 Village, Brgy. Pinagsama, Taguig City, Metro Manila, Philippines, operates the website actscolleges.edu.ph and its associated portals (Admissions Portal, Student Dashboard, and Administrative Portal).
This Privacy Policy governs our data collection, processing, and storage practices. By accessing or using any of our digital services, you agree to be bound by this policy.
Data We Collect
We may collect the following categories of personal information when you use our services:
- Identification Data: Full name, date of birth, sex, civil status, and nationality.
- Contact Information: Email address, mobile/telephone number, and home address.
- Educational Background: Previous schools attended, academic records, and awards received.
- Family Information: Names, occupations, and contact details of parents or legal guardians.
- Uploaded Documents: Birth certificate, Form 138 (Report Card), good moral certificate, medical certificate, and other required documents.
- Account Credentials: Reference numbers, usernames, and encrypted passwords used to access your portal account.
- Technical Data: IP address, browser type, operating system, and usage data collected automatically through cookies and similar technologies.
How We Use Your Data
We use your personal information for the following purposes:
- Processing and evaluating your admission application.
- Communicating with you regarding your application status, interview schedules, and entrance examination details.
- Managing enrollment and academic records upon acceptance.
- Complying with legal obligations under the Education Act, CHED regulations, and other applicable laws.
- Sending institutional communications, including announcements, news, and events (with your consent).
- Improving the functionality and security of our website and portals.
- Statistical and research purposes, using anonymized or aggregated data.
Data Sharing & Third Parties
We do not sell, rent, or trade your personal information to third parties for marketing purposes. We may share your data only in the following circumstances:
- Regulatory Authorities: Commission on Higher Education (CHED), Department of Education (DepEd), and other government agencies when required by law.
- Service Providers: Trusted third-party vendors who assist in operating our website and services, bound by data processing agreements.
- Legal Requirements: When disclosure is required by court order, legal process, or other enforceable governmental requests.
Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our measures include:
- Encrypted data transmission using HTTPS/SSL protocols.
- Password hashing and secure credential storage.
- Role-based access controls limiting data access to authorized personnel only.
- Regular security reviews and system audits.
While we strive to protect your personal information, no method of transmission over the internet or electronic storage is 100% secure. We encourage you to use strong passwords and keep your account credentials confidential.
Your Rights as a Data Subject
Under the Data Privacy Act of 2012, you have the following rights regarding your personal data:
- Right to be Informed: Know what personal data we collect, how it is used, and who it is shared with.
- Right to Access: Request a copy of your personal data we hold.
- Right to Rectification: Request correction of inaccurate or incomplete personal data.
- Right to Erasure/Blocking: Request deletion or blocking of your personal data under certain conditions.
- Right to Object: Object to the processing of your personal data for specific purposes.
- Right to Data Portability: Receive your personal data in a structured, commonly used format.
- Right to File Complaints: Lodge a complaint with the National Privacy Commission (NPC) at privacy.gov.ph.
To exercise any of these rights, please contact our Data Protection Officer (see Section 09 — Contact Us).
Cookies & Tracking Technologies
Our website uses cookies and similar technologies to improve your browsing experience and analyze site traffic. Cookies are small text files stored on your device. We use:
- Essential Cookies: Necessary for the website and portals to function correctly (e.g., session management, login state).
- Analytical Cookies: Help us understand how visitors interact with our site so we can improve user experience.
- Functional Cookies: Remember your preferences and settings to personalize your experience.
You can control cookie settings through your browser preferences. Note that disabling essential cookies may affect the functionality of certain portal features.
Changes to This Policy
ACTS Colleges reserves the right to update or modify this Privacy Policy at any time. We will notify you of significant changes by posting a prominent notice on our website or by sending an email to your registered address.
We encourage you to review this policy periodically. Your continued use of our services after any changes constitutes your acceptance of the revised Privacy Policy. The date of the most recent revision will always be indicated at the top of this page.
Contact Our Data Protection Officer
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal data, please contact our designated Data Protection Officer:
Data Protection Officer
Asian Christian Technological School & Colleges, Inc.
503 Eagle St. Blk 5 G2 Village, Brgy. Pinagsama, Taguig City, Metro Manila, Philippines